Tuesday, December 4, 2018

How to Pay Employees without Bank Accounts or who are Located Outside of the US through NetSuite payroll

If an employer has an employee who does not have a bank account or who is located outside of the US, the payroll user can pay the employee through direct deposit using pay card. 


NetSuite payroll system recognizes US issued pay cards.  The routing and bank numbers are issued in the US and are provided by the pay card issuer to the employee.


The pay card information is entered into NetSuite like a regular Savings/Checking account. To enter the pay card information, please follow the steps below (using classic interface):


1.  Navigate to List > Employees > Employees

2.  Click on Edit beside the employee name

3.  Click on the ACH/Direct Deposit tab

4.  Enter the pay card information

5.  Save

6.  Update the payroll information through the Setup > Payroll > Update Payroll Information Screen

Note: All errors on the To Resolve tab are to be resolved to successfully run payroll.

7. Like a regular savings/current account, the pay card undergoes prenoting.  The process may take 1 to 5 days.  Payroll user is recommended to update payroll information the following day or up to the 5th day to check the status.

Note: Please contact NetSuite Customer Support if account is not prenoted after 5 days.

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