Thursday, December 6, 2018

Remove invalid Expense Report from AP Aging

In cases when theAccounting Approver incorrectly approved an Invalid Expense Report (incorrector duplicate) during an Accounting Period that has already been closed and it is not feasible tore-open the Accounting Period to delete the Expense Report, you may perform thefollowing steps to remove invalid Expense Reports from AP Aging Report. The status of the Expense Report will be Paid inFull without any Cash Outlay and its GL Impact will be totallyreversed.

  1. Navigate to Transactions > Financial > Make Journal Entries to create a reversing journal that will offset the duplicate Expense Report.
  2. On the Debit side, select the Accounts Payable account. On the Name field, select the Employee.
  3. On the Credit side, select the appropriate account that is matched against Accounts Payable.
  4. To check the account > Click on View beside the duplicate expense report > Actions > GL Impact.
  5. Click Save
  6. Navigate to Transactions >Payables > Pay Single Vendor.
  7. In the Payee Field, enter the Employee.
  8. Under the Apply Tab, put a checkmark on both the journal entry created in Step # 1 and the duplicate expense report to cancel each other out.
  9. Click Save.

No comments:

Post a Comment