Thursday, June 13, 2019

Printing, Reprinting and Distribution of Forms W-2 and 1099-MISC to Employees and Employers using the Premier Payroll module

Ceridian creates and ships W-2s for premier payroll users. There is no separate filing and printing of the year end forms; therefore, there is no option to opt out of W-2 printing.

On the other hand, NetSuite produces and ships the 1099-MISC forms through another outside vendor. Users will not be able to print the 2013 Forms W-2 or 1099-MISC from the NetSuite system.

In addition, distribution of the year end forms is sent directly to the workforce via the United States Postal Service. It is therefore important that all of the employees' addresses are up to date and accurate in the Premier Payroll System.

Ceridian also produces employer copies of W-2s. These are delivered to the authorized payroll contact electronically via secure email with a link that expires within 14 days. This is via a secure email service called HighTail. NetSuite recommends users to download and save this file upon receipt. Requests for reprinting of W-2s and 1099s cost $5.00 per employee
or $25.00 for all employees. Shipping charges apply to original W-2 and 1099-Misc. Reprints and corrections delivered electronically to employers do not incur shipping charges. All items are billed at the time of production.

Employee copies are sent late January or early February while Employer copies are sent mid February.

For reprinting requests, please submit an online case or contact Customer Support.




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